Records Manager

The Mount Rainier Police Department has an immediate opening for 

a Records Manager

*Please note that this is an on site position.*

*Must show proof of COVID Vaccination*

*Unvaccinated employees are required to undergo weekly COVID-19 Testing.*

Bi-lingual candidates are encouraged to apply.

Salary: Based on experience

The Mount Rainier Police Department is committed to a policing model of Community Policing. To that end, the Mission is to work in partnership with other city departments, the residential and business community, and other governmental and non-profit agencies to reduce crime, provide a sense of safety and security, and improve the quality of life for those who visit, live, and work in the City of Mount Rainier.

Under general supervision of the Chief of Police or his designee: the Records Manager assigns, reviews and participates in the work of staff responsible for the management and operations of the Police Department’s Records Unit including arrests, booking and criminal history records; ensures work quality and adherence to established policies and procedures; serves as system administrator for the Department’s records management system (RMS); and performs the more technical and complex tasks relative to assigned area of responsibility.

THE IDEAL CANDIDATE

• Has a strong police records background
• Demonstrates through actions a strong customer service work ethic
• Encourages teamwork, and is able to work collaboratively with others
• Continuously looks for ways to streamline and operate efficiently
• Can change priorities quickly, identify and resolve problems and make sound decisions
• Thrives in a fast-paced environment, handling multiple tasks simultaneously, while making logical decisions and meeting deadlines

EXAMPLES OF DUTIES

Duties include, but are not limited to the following:

• Plan, prioritize, assign, supervise, review, and participate in the work of staff responsible for the daily operations and activities of law enforcement records management.
• Serve as system administrator for a variety of records management and intelligence databases and systems; configure and install system components; assign police employee privileges; recommend system enhancements; coordinate and resolve software problems with vendors.
• Establish schedules and methods for providing records management services; identify resource needs; review needs with appropriate management staff; allocate resources accordingly.
• Coordinate, manage, and oversee the data entry of reports and information into various databases and systems; ensure accuracy and integrity of data entered; design and develop a variety of system reports.
• Acts as the Ombudsman for the speed camera program, handling concerns, complaints, and contested citations. Also, responsible for appearing in court for scheduled court dates for those contesting citations.
• Oversees the finance areas of the impound release fees, coordinating fine payments, for all parking citations etc.
• Oversees the creation of purchase requisitions for the police department to submit to the city finance department.
• Keeps the police department’s finance expenditures relating to the budget in a spreadsheet up to date.
• Supervises the work of the Police Clerk.

Required Education and Experience:

1. A combination of education, training, and experience equivalent to the completion of the twelfth grade supplemented by two years of college level course work in law enforcement, public administration or a related field and five years of records management experience.

 2. Must be proficient with Microsoft office.

3. Must have the ability to able to recommend and assist in the implementation of department goals and objectives and approved policies and procedures.

Supervisory Responsibility:
This position supervises non-sworn personnel.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to communicate in person and by phone, read regular and small print, and sit for extended periods of time.

The typical work environment for this job is an office setting where the noise level is quiet to moderate. This job description does not list all the duties of the job.

Physical Demands:

The employee is frequently required to reach with hands and arms to grasp, hold, use keyboard, and carry equipment. The employee is occasionally required to stoop, bend, kneel and/or crouch to inspect conditions. The employee will occasionally lift items of light to moderate weight. The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift or move objects up to ten pounds and occasionally lift or move objects up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work:
This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m.

Travel:
Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected for training purposes.

Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Work Authorization/Security Clearance:

 This position requires the submission fingerprints, a drug screen, background check, and favorable completion of references.

EEO Statement:

The City of Mount Rainier provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or genetics. In addition to federal law requirements, the City of Mount Rainier complies with applicable state and local laws governing nondiscrimination in employment in every location in which the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

Benefits

The City of Mount Rainier offers an excellent benefits package which includes participation in the MD State Retirement System with an employer match, $20,000 complimentary basic Life/AD&D insurance for fulltime employees after 90 days, vacation and sick leave accruals begin on the first day of hire (eligibility to use vacation after 3 months and sick leave after 6 months of employment),12 paid holidays, and an annual personal day. Eligible for medical, dental, and vision on the date of hire. Flexible Spending Plan available. Optional supplemental benefits include Aflac, Pre-paid Legal/Identity Theft, and 457 plan.