City Manager

General Statement of Duties:

Serve as the Chief Administrative Officer of the City under the policy direction of the City Council to effect and maintain efficiency of departments reporting to the City Operating Officer; does related work as required.

Essential Functions, Responsibilities, and Tasks:

Responsible for planning, organizing, directing, and coordinating all municipal activities; serves as the Chief Operating Officer of the City and is responsible for the proper administration of all affairs of the City. The Chief Operating Office reports directly to City Council.

EXAMPLES OF WORK

• Plans, organizes, and defines the organization of City Administration to ensure a coordinated and efficient effort to meet the goals and objectives established by the Council.
• Plans, develops, and implements administrative policies, rules, regulations, and procedures.
• Coordinates the administration of all City Departments.
• Directs all personnel matters as provided by the Personnel Policies of the City.
• Develops and issues administrative rules, policies, and procedures necessary to ensure proper functioning of all departments.
• Assists the Mayor and Chief Financial Officer with the preparation of an annual budget for submission to the City Council; obtains input from Department Heads; and keeps the City Council informed of the financial condition of the City and recommends actions as appropriate.
• Attends and participates in all City Council meetings and other meetings with official bodies as directed by the Council; ensures that all laws and ordinances are enforced; prepares resolutions and ordinances for the City Council and carries out City Council directives.
• Oversees administrative portion of all improvement projects; reviews plans, and specifications, advertisement for bid notices, contracts, pay requests, change orders, etc. returns bid bonds, prepares assessment hearing notices, correspondence, assessment rolls, certifications, resolutions, etc.
• Prepares or oversees preparation of grant and/or loan applications; administers grand and/or loan money that is received, and prepared related reports.
• Coordinates and oversees the work of consultants hired by the City Council.
• Represents the City with other governmental agencies and officials.
• Monitors operations to ensure compliance with applicable laws, regulations, rules, policies, and ordinances.
• Develops long and short-range goals and oversees their implementation.
• Evaluates potential projects, programs, and services to determine feasibility and community impact and makes recommendations to the Council.
• Performs other duties as apparent or assigned.

Required Skills, Knowledge, and Abilities

Extensive knowledge of public administration with particular reference to municipal administration, including principles of organization and budget preparation; extensive knowledge of municipal organization and functions, and the relationships within local government and other levels of government; extensive knowledge of research methods and techniques utilized to assemble, organize and present in written or oral form statistical, financial or factual information derived from a variety of sources; thorough knowledge of the laws, ordinances, and other requirements governing local government; ability to organize, direct, and coordinate the activities of the various departments which comprise the City government; ability to delegate authority and responsibility to department heads and to maintain an effective organization; ability to establish and maintain effective working relationships with elected officials, department heads, employees and the general public; knowledge of modern business methods and procedures applicable to local government administration; knowledge of statistical methods and effective preparation and presentation of reports; ability to express ideas effectively orally and in writing.

Supervisory Responsibilities: Responsible for the overall direction, coordination, and evaluation of the City. Carries out supervisory responsibilities in accordance with the City’s policies and applicable laws. Responsibilities include interviewing, training, planning, assigning, and directing work; evaluation performance; rewarding and disciplining; suspending; transferring; adjusting; grievances; addressing complaints and resolving problems of employees. Responsibilities also include the ability to effectively recommend hiring, promoting, demoting, and discharging employees.

Working Conditions

• Sedentary work requiring the exertion of up to 50 pounds of force occasionally and negligible amount of force frequently or constantly to move objects.
• Work requires climbing, stooping, reaching, fingering, grasping, and repetitive motions.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
• Hearing is required to perceive information at normal spoken word levels.
• Visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities.
• The worker is not subject to adverse environmental conditions.

Selection Criteria

Minimum Experience and Education: Graduation from an accredited college or university with a Master’s Degree in Public or Business Administration or related field; minimum of five (5) years of experience at the management level, preferably as administrator or assistant administrator of a municipal agency; or any equivalent combination of education, training, and experience.

Special Notices: Employees in this position is subject to random drug and alcohol testing pursuant to the City of Seat Pleasant's Drug-Free Workplace Policy, Drug & Alcohol Testing Procedures. May be required to wear Personal Protective Equipment.