Assistant Town Administrator
ASSISTANT TOWN ADMINISTRATOR
Department: Administration
Reports to: Town Administrator
Classification: Full-time / Exempt
Pay Range: $26 to $40 per hour
Date: 27 March 2025 by Renee Capano
JOB SUMMARY
This is a highly responsible administrative position that assists the Town Administrator in handling
technical and administrative matters. The Assistant Town Administrator is responsible for handling
a variety of administrative assignments and related duties. Contact with the public is an important
element. Most work requires considerable initiative and independent judgment. Work is closely
coordinated with the Town Administrator.
ESSENTIAL FUNCTIONS
Assists the Town Administrator in the duties and responsibilities prescribed by the Charter of the
Town of Charlestown for the day-to-day management of the Town government, particularly in an
administrative capacity; completes special projects as assigned.
Acts as primary Human Resources Manager to coordinate training and development of employees.
Researches and investigates personnel issues and grievances; Advises department heads on the
methods to be used when administering personnel procedures, including but not limited to:
recruiting, hiring, evaluating, disciplining, and terminating; Keeps abreast of federal and state laws
and regulations pertaining to personnel practices and labor law; Recommends, administers, and
monitors personnel policies and practices to ensure contractual and statutory compliance.
Acts as the main person in charge of public aairs. To maintain social media and messaging to the
general public.
Conducts surveys and collects information on operational and administrative problems, analyzes
findings and makes reports of practical solutions.
Developing and recommends to the Town Administrator administrative controls, policies and
procedures regarding Town-wide administration; implements and enforces policies and procedures
as directed; advises on the eectiveness of policies and procedures and keeps personnel and
Commissioners informed on relevant issues
Assist the Town Administrator in the preparation of Town Meeting and Working Groups.
Assists with the installation of new programs, procedures, methods, and systems.
Confers with persons requesting service or making complaints and resolves such matters by
handling in accordance with established policies and regulations, or through special initiative, as
needed.
Makes interpretations and recommendations for improvement of administrative planning,
organization and operation.
Provides administrative assistance to department managers as assigned by the Town Administrator.
Participates in the preparation of the Town’s annual fiscal year budget; Provide assistance and
recommendations regarding capital improvements and related programs.
Participates in public meetings as directed by the Town Administrator.
Temporarily assumes the authority, duties and responsibilities of the Town Administrator during any
prolonged absence.
ADDITIONAL RESPONSIBILITIES
Willingly and cooperatively accepts other related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Excellent knowledge of the organization, policies and procedures of Town government.
Working knowledge of the Code of the Town of Charlestown, as well as laws and regulations by the
State of Maryland and/or the United States aecting the administration of local/municipal
government.
Ability to prepare comprehensive technical reports regarding municipal operations, regulatory
compliance, capital improvement and maintenance programs, and the ability to eectively
communicate this information to the Town Administrator, and subsequently to the President and
Commissioners and the general public, if so directed
Ability to exercise sound judgment, eective decision making and tact.
Ability to effectively communicate both orally and in writing, as well as to read, write and
understand English at a level necessary for eicient job performance.
Ability to perform mathematical computations and other uses of mathematics to perform assigned
duties.
Ability to exercise a high degree of sound independent judgment and be able to work within
guidelines with little or no direct supervision. Ability to organize own work.
Project and maintain a positive image on behalf of the Town of Charlestown with those contacted in
the course of work. Provide a high level of customer service at all times.
Work and act as a team player within the area of assignment and in all interactions with other
departments.
Ability to use standard oice equipment. Knowledge of computer hardware and software programs,
including strong MS Word, Excel, PowerPoint and Outlook skills, accounting program, utility billing,
and other administrative software.
Ability to eectively interpret and understand grant requirements, submit complete and detailed
grant applications, and appropriately maintain well organized records in compliance with grant
requirements.
Ability to pass background checks.
Maintains a valid driver’s license for the class of vehicle being operated for the Town maintain a
good driving record. Ability to perform business-related travel.
Work requires light physical eort in the handling of light materials and equipment in nonstrenuous
work positions. The employee is required to walk, stand, stoop, bend, get in and out of an
automobile and sit at a desk. The employee must occasionally exert or lift up to 25 pounds.
Successful performance requires specific vision abilities that include close vision.
TRAINING, EDUCATION AND EXPERIENCE
Bachelor’s degree from an accredited college or university in Public Administration or Human
Resources, plus two (2) years appropriate government experience, or a Bachelor’s degree from an
accredited college or university in another field, plus five (5) years of appropriate government
experience.
