Event Coordinator

Wakefield Valley Park Event Center is looking for an Event Coordinator.  This Position is not employed through the City of Westminster.  This is a contractual position requiring 20- 30 hours/week.

The Event Coordinator acts as an independent contractor serving as the primary coordination contact for event clients at Wakefield Valley Park Event Center. In this role, the contractor provides services related to event communication, scheduling, and on-site coordination, using their professional judgment and preferred methods to support seamless event execution and a positive client experience. The contractor manages client interactions from initial inquiry through event completion. The ideal contractor is highly organized, detail-oriented, and skilled in customer service and problem-solving.

Responsibilities for the role include but are not limited to:

• Serve as the primary point of contact for prospective and confirmed clients as needed for booked events.
• Prepare event proposals, agreements, and invoices 

• Provide clients with information regarding venue amenities, policies, and available services.
• Maintain an up-to-date event schedule and ensure accurate details for all booked events, rehearsals, and venue activities.
• Oversee event setup and breakdown in coordination with clients and their vendors, ensuring specifications are addressed.
• Communicate facility maintenance concerns to the appropriate maintenance or venue representatives.
• Support the venue’s condition by monitoring and reporting issues that require attention before, during, or after events.
• Perform limited, light cleanup tasks only as they relate to ensuring a presentable event environment (e.g., spot checks), not routine janitorial services. 
• Availability to provide services during nights, weekends, and peak event hours as needed for scheduled events.
• Knowledge of local vendors and current event trends.
• Ability to perform physical tasks associated with event setup coordination (e.g., walking, standing, frequent lifting up to 50 lbs.).
• Reliable transportation and ability to be onsite as projects require.

This position will have a contractual agreement with the City each year and will invoice the City for $3,500/month, total of $42,000/annually.