The Staff Accountant is responsible for maintaining accurate financial records and supporting the daily accounting operations of the Town of Middletown. Duties include processing accounts payable, reviewing and verifying invoices, preparing vendor payments, recording financial transactions, reconciling accounts, and maintaining organized financial documentation. The position assists with monthly financial reporting, account reconciliation, and month-end closing activities while ensuring accuracy, confidentiality, and compliance with established Town financial policies and procedures. The Staff Accountant works under the direction of the Financial Officer to support the efficient and responsible management of Town finances.

Key Responsibilities

• Operate computers programmed with accounting software to record, store, and analyze information.
• Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
• Receive, record, and bank cash, checks, and vouchers.
• Code documents according to company procedures.
• Receive, review, code, and match vendor invoices against supporting documentation.
• Issue timely payments via check, electronic fund transfers (EFT), or wire transfers, and disburse petty cash.
• Reconcile monthly vendor statements, investigate billing discrepancies, and resolve issues with suppliers.
• Maintain accurate accounting ledgers, file historical documents, and secure confidential financial data.
• Assist with year-end close, generate accounts payable reports, and track expense reimbursements.

Detailed Work Activities

• Code data or other information
• Compile data or documentation
• File documents or records
• Maintain financial or account records
• Operate computers or computerized equipment
• Prepare cash/check for deposit
• Prepare documentation for invoices, contracts, transactions, grants, or regulatory compliance requirements
• Verify accuracy of financial or transactional data

Work Context

• Physical Demands- Primarily sedentary office work involving prolonged sitting, occasional standing and walking, and repetitive keyboard and mouse use.
• Lifts weight or exerts force in work environment- Occasionally lifts and carries files, records, and office supplies weighing up to 20 pounds; duties are generally performed in an indoor office environment.
• Vision- Ability to read and review invoices, spreadsheets, financial statements, and computer screens; close visual attention is needed to verify numerical accuracy and identify discrepancies.

Qualifications- Education and Experience

Years of Experience:                                     1-3 Years

Education:                                                      Bachelor’s Degree

Degree or Formal Training:                         Accounting or Business

Additional Information:                               Five years of job-related experience in lieu of a bachelor’s degree

Essential Skills

Time Management — Managing one’s own time to ensure deadlines are met

Analytical and Detail Oriented — paying close attention to detail while review transactions for accuracy and appropriateness

Desktop Computer Skills

• Databases — Create and edit databases, input and retrieve records, and create reports.
• Internet — Use computer applications and online resources.
• Navigation — Use operating system controls and switch between files and applications.
• Spreadsheets — Enter, manipulate, and format data; create worksheets, charts, and graphs.

Knowledge

• Required: Clerical; English Language; Economics and Accounting.
• Preferred: Customer and Personal Service; Mathematics.

Tools & Technology

• Desktop computers; image scanners.
• Accounting software

Benefits

• 401k
• Dental Insurance
• Health Insurance
• Holidays
• Sick Leave
• Vacation
• Town Funded HSA Account

If interested please send a cover letter and resume to:

Town of Middletown

Attn: Bea Stottlemyer

31 West Main Street

Middletown, MD  21769

Or

Email: [email protected]